Recruitment

Office Manager/Receptionist

Job Title:   Office Manager/Receptionist

Department:  Human Resources

Reports To:   Human Resources Manager

Location:   London, UK

Lionsgate is a leading global filmed entertainment studio and is a major producer and distributor of motion pictures, home entertainment, family entertainment, television programming, video-on-demand and digitally delivered content. There is a current opening for the role of Office Manager/Receptionist who will be responsible for the smooth running of the office on a daily basis, supporting the HR function and oversee a team of office runners.

KEY RESPONSIBILITIES INCLUDE:

  • Meeting and greeting clients with a welcoming, professional and confident manner, providing extremely high standards of customer service to both clients and co-workers
  • Managing the reception switchboard, to ensure the phones are answered in a polite manner, both internally and externally taking messages for absent people and processing promptly
  • Managing and organising the boardroom calendar time table, five boardrooms, booking meeting room and rearranging/ expanding boardroom spaces
  • Making teas and coffees for external guests when required, ordering lunches/ organise refreshments as necessary. Maintenance of the boardrooms and the small kitchen
  • Ensuring the reception area is maintained to a high standard and the desk area kept clean/ all paper/magazines subscriptions are up to date
  • Management of office facilities, i.e. supervising the cleaning company, external company orders and office supplies
  • Responsible for the management of e-days administration for all employees
  • Organising company events or conferences
  • Supervising and monitoring the team of runners, i.e.: monitoring office requirements and delegating where appropriate to the runner’s team
  • Liaising with IT department, ensuring that health and safety policies are up to date
  • Assisting the Human Resources department within day to day HR functions, e.g.:
  • Assisting with the recruitment process, i.e. placing advertisements, screening applicants
  • Conduct pre-employment background check and candidate’s references when required
  • Assisting with the new starter and induction process
  • Managing employee reference requests, internal and external when required
  • Preparing presentations and reports
  • Ad hoc projects when required

KEY SKILLS REQUIRED:

  • Ability to demonstrate experience in a similar role
  • Strong numerical and analytical skills, demonstrating a high level of accuracy and attention to detail.
  • Excellent communication skills
  • Must be able to work independently while using discretion
  • Discreet and able to handle confidential information appropriately with high level of integrity
  • The ability to work to tight deadlines
  • Ability to work collaboratively and use initiative

Our objective is to source candidates who demonstrate our global values:

Resourcefulness – We redefine what is possible.

Innovation – We challenge the status quo in order to foster bold thinking and outcomes.

Collaboration – We connect people and ideas to ensure all voices are heard.

Inclusiveness – We pursue and embrace diverse talent and perspectives.

Empowerment – We equip and entrust our people to cultivate growth and advance our mission.

Integrity – We respect all individuals and honour our commitments to one another.